General

These terms and conditions apply to the Deep RiverRock Thirst For Better Fund (the “Fund”) in Northern Ireland and the Republic of Ireland. Participating in the Fund by making a donation is acceptance of these terms and conditions. Please read these Terms and Conditions carefully.

The promoter of the Fund is CCHBC which consists of:

NI: Coca –Cola HBC Northern Ireland Limited, Knockmore Hill, 12 Lissue Road, Lisburn, County Antrim, Northern Ireland, BT28 2SZ. Telephone (NI) 0800 317 318.

ROI: Coca-Cola HBC Ireland Limited, Huntstown Business Park, Cappagh Road, Ballycoolin, Dublin 15. Telephone: (ROI) 1800 317 318

CCHBC may amend these Deep RiverRock Thirst For Better Fund Terms and Conditions from time to time. Subject to any legal requirements to provide notice, changes to these Terms and Conditions will be communicated through the Deep RiverRock Website.

The Deep RiverRock Fund and Eligibility Criteria

  1. 1. What will be funded?

    The Fund was set up to provide financial support to Community Groups across Northern Ireland and the Republic of Ireland who met the Eligibility Criteria (see 3 and 4 below). Unfortunately, applications to the Fund ceased on 02.12.2019. For more information on existing entrants, please continue to read below.

  2. 2. What will the Fund provide funding for?

    The Fund was been designed to support Community Groups in Northern Ireland and the Republic of Ireland who wished to raise funding to support Projects which targeted at least one of the following key wellness areas:

    • emotional,
    • physical and/or
    • social,

    within their local community across the following categories:

    • Creative,
    • education,
    • family,
    • fitness,
    • health,
    • hobbies,
    • outdoors
    • sports
  3. 3. What projects will the Thirst For Better campaign Fund?

    Applications to the Fund closed on the 02.12.2019. However, CCHBC and Deep RiverRock funded projects through the Fund that were:

    • Inclusive of all ages, ability, gender, income and cultural backgrounds;
    • Accessible, safe, and age and ability appropriate;
    • Free or Affordable for Communities who use it;
    • Focused on outcomes whether short/medium or long term; and
    • Community based.
  4. 4. When can a Community Group apply?

    Applications from Community Groups opened on the website at 9.00am on 2nd July 2018.

    The application form is available online at www.deepriverrock.ie/thirstforbetter.

    Applications from community groups closed on 02.12.2019.

  5. 5. What happens after a Community Group applies?

    Each application submitted in advance of 30 November 2019 will be assessed at submission stage by mxb Limited (who are situated at their registered office: 355 Lisburn Road, Belfast, Northern Ireland, BT9 7EP) who have been appointed by CCHBC to manage the Fund for and on behalf of Deep RiverRock.

    During this stage the Community Group’s nominated point of contact will be contacted directly by mxb to request further information including but not limited to the Community Group’s governing documents (Constitution or Memorandum and Articles of Association) detailing your charitable purpose, before the application can progress.

  6. 6. How long will it take to apply and be accepted?

    Applications to the Fund ceased on 02.12.2019. For exiting entrants, please continue to read below.

    Please be aware that the application cannot be amended once submitted so please check any application carefully before submitting.

    CCHBC will not be liable for any expenditure incurred by an organisation or individual whilst making an application to the Thirst For Better campaign and promoting their project for donations.

    Please note that even though a Community Group’s application has been accepted, this does not mean that the Community Group is guaranteed any payment from the Fund.

    Full due diligence will be completed on successful projects, (see ‘At the end of Cash out period’) by MXB Agency once you reach the ‘cash out’ stage of the Fund.

  7. 7. Application process and other timings?

    Applications received in advance of 02.12.2019 were be processed on a ‘first come, first served’ basis with a cap of 300 eligible Community Groups benefiting during any the Funding Period. CCHBC reserve the right to process less than 300 applications in instances where the campaign comes to a close before the end of a Funding Period.

    Once 300 applications are accepted and approved, or less in the event that the campaign comes to a close, no further applications will be accepted.

    As the campaign is coming to a close, all groups must cash out by 30th June 2020. Any groups who submit an application to “cash out” after this time will not be able to receive their fundraising monies.

  8. 8. What else does the Community Group have to do to receive funding?

    The Campaign ceased accepting applications on 02.12.2019. Further information in relation to how existing Community Groups can “cash-out” may be found in these terms and conditions.

  9. 9. What does a Community Group have to do to raise funding?

    The Campaign ceased accepting applications on 02.12.2019. Existing Community Groups may continue to fundraise. However, they must “cash-out” by 30 June 2020.

  10. 10. How can consumers support a Community Group?

    Every bottle of Deep RiverRock sold across Northern Ireland and the Republic of Ireland will have a unique code on the inside of the bottle’s label throughout the promotional period of the campaign – ending 30th June 2020.

    Consumers will need to scan the QR code on the label or visit www.deepriverrock.ie/thirstforbetter and follow the ‘donate here’ steps, selecting the Community Group of their choice.

    Each unique code can only be entered once and each IP address will be limited to 50 codes per day.

    If CCHBC discovers or suspects fraudulent or ineligible votes, these may be removed from the process at the sole discretion of CCHBC.

    The value of the unique code is either 10 cent or 10 pence which will be determined on the consumer’s IP address. Consumers will only be able to donate to a Community Group in their country of residence, which will also be based on the IP address.

  11. 11. How/When can a Community Group “cash out”? ?

    A Community Group can at any stage decide to stop fundraising at any point by contacting mxb in writing and notifying them of their intention to stop fundraising and agreeing for the Community Group’s account to be suspended. As the campaign has come to a close, existing Community Group’s must ensure that they “cash-out” no later than 30 June 2020.

    Payments will only be made to Community Groups who have collected the minimum amount of €/£100

    Community Groups can “cash out” once its fundraising on the Deep RiverRock website has reached a minimum of €/£100. Once a Community Group has “cashed out” all fundraising activities on the Deep RiverRock website will cease by 30 June 2020.

    The maximum value for cash out is set at €/£10,000.

    Payments from the Fund will be processed at the end of every month up until, and including, 30 June 2020.

  12. 12. What happens during the cash out process?

    All successful Community Groups will be contacted by email by MXB Agency within 3 weeks of the cashing out end period and asked to provide additional information as set out below. It is the responsibility of the individual who submitted the entry to get the information from the Community Group and to provide it to the relevant personnel at MXB Agency.

    If any Community Group fails to respond to the email from MXB Agency by the deadlines provided, with the requested information their funding will be forfeited.

    MXB Agency will validate the Community Group’s funding application using, the original entry together with further information which may be requested, including but not limited to:

    • Bank details and up to date bank statements for the last 6 months
    • Bank accounts must be set up at least 6 months before cash out and be set up in the name of the Community Group. The Fund can only transfer monies to a bank account which has the name of the Community Group. In no circumstances will monies be transferred to any individuals’ bank accounts. The Community Group’s bank account must be in credit at the time of the funding payment.
    • Copy of the Community Group’s governing documents (Constitution or Memorandum and Articles of Association) detailing its charitable purposes or evidence that it is a registered sports organisation.
    • All documents must be in the name of the Community Group who made the application for funding.
  13. 13. Notifying the Community Groups

    All Community Groups who provide correct, valid information in a timely manner and who have passed the payment assessment by MXB Agency will be notified within 8 weeks of the cash out period end.

    Any Community Group which receives funding from the Deep RiverRock Thirst For Better Fund will also have their details published on Deep RiverRock’s website.

  14. 14. What happens if a Community Group’s fundraising stops receiving donations?

    If a Community Group does not receive any donations or becomes dormant for more than 6 weeks, the authorised person from the Community Group will be sent an email giving the Community Group 2 weeks’ notice to reactivate and receive donations via the website.

    If the Community Group fails to reactivate and/or receive donations after 3 weeks from the date of notice, the Community Groups fundraising will be closed and removed from the Deep RiverRock website and the Community Group will not be entitled to receive any funding from the Deep RiverRock.

    Any funds raised to date will be redistributed to the other participating Community Groups on the Deep RiverRock website at the time of the account being closed until 30 June 2020.

  15. 15. The Award and Impact Assessment

    Once the Community Group has closed their funding, and in any event by 30 June 2020 when the Fund will come to a close, and have successfully completed the MXB Agency due diligence process, monies will be transferred to a Bank Account in the name of the Community Group by way of electronic transfer payment from MXB (as CCHBC may in its sole discretion decide) within 4 weeks of notification that they have successfully passed the due diligence process.

    Payments are non-exchangeable, non-transferable and are not redeemable for cash or other remuneration.

    All Payments of €/£5,000 or less are “unrestricted funds” meaning they are available for the purposes of the Community Group to be spent as they see fit subject to the objectives of the Community Group. However, it would be expected that the payment is spent on the project entered by the Community Group at the submission stage, or a like for like project.

    Payments in the €/£5,000 - €/£10,000 are “restricted funds” meaning they can only be used for the purpose stated in the entry. If for any reason a payment cannot be used for such purpose the Community Group can approach CCHBC to request approval from CCHBC (acting reasonable and without undue delay) for the redirection of the payment to another project matching the Eligibility Criteria. If the revised entry does not meet these terms and conditions CCHBC reserves the right to reclaim the payment from the Community Group.

  16. 16. Marketing/Publicity

    By submitting these details you as the authorised person for the Community Group grant CCHBC and the fund managing agents an exclusive licence to publish the Community Group’s entry on the Deep RiverRock Website and other media including, but not limited to, Coca-Cola HBC website (ie.coca-colahellenic.com), electronic and printed communications.

    By entering the Thirst For Better campaign you as authorised person confirm, for and on behalf of the Community Group, that you have obtained the consent of the Community Group whose project you are entering to make the application on its behalf and that the Community Group also has consented for its images and details to be published by CCHBC.

    The Community Groups that benefit from the Thirst For Better campaign will be published on the Deep RiverRock website once payment has been processed. Entrants agree to have their names and counties disclosed for this purpose.

  17. 17. Fundraising Publicity

    CCHBC trusts the Community Group to make the right decisions for their members, so in line with the responsible marketing commitments of the Coca-Cola system none of the Deep RiverRock marketing activities are targeted towards children under the age of 12. This includes a commitment to commercial-free classrooms. Any grassroots campaigning on behalf of a Community Group must have due consideration to these commitments and adhere to the spirit of its intentions at all times. This especially applies to the use of any marketing materials contained in the packs provided to the Community Groups.

    The Community Groups agree to be contacted and take part in post-payment activity including, but not limited to, regular communications about the project which the payment has been used towards. This could include, but is not limited to, media activity, social media or information on the Deep RiverRock website.

  18. 18. Personal Information

    CCHBC and its partners MXB and the Community Foundation for Northern Ireland may request personal data from the authorised person in relation to the application from the Community Group.

    This information will be used to validate, administer and manage the application and/or the lifecycle of the fundraising process together with the payment of any funds to the Community Groups and follow up activities such as promoting the Deed RiverRock brands and/or the Fund and/or the Community Group.

    CCHBC’s usage of your personal information is governed by our Privacy Policy. Please read the Privacy Policy carefully to understand what information we collect about you, what we can do with it, how we might share it, how you can access it, and other important information relating to your personal data.

  19. 19. General

    CCHBC reserves the right to amend, alter, terminate, suspend, cancel all or any part of the Terms and Conditions, the Deep RiverRock Thirst For Better Fund and/or the Campaign at any time.

    CCHBC has sole discretion in relation to all decisions it makes. There is no right of appeal and any decisions made by CCHBC and/or the Fund are final and binding.

    CCHBC reserves the right to make “special” or “one off” payments of any value that CCHBC determines (in its sole discretion) to any Community Group it wishes (provided that the Community Group meets the Eligibility Criteria and successfully passes the due diligence). Nothing in these Terms and Conditions shall oblige CCHBC to make such funding available to any Community Group – CCHBC shall have total discretion in this regard.

    CCHBC accepts no responsibility for any damage, loss, liabilities, injury or disappointment incurred or suffered by you as a result of entering the fund or accepting the grant. Coca-Cola HBC further disclaims liability for any damage to your or any other person's computer relating to or resulting from participation in or downloading any materials in connection with The Thirst For Better fund.

    Nothing in these terms and conditions shall exclude the liability of CCHBC for death, personal injury, fraud or fraudulent misrepresentation as a result of its negligence.

    Coca-Cola HBC shall not be liable for any failure to comply with its obligations where the failure is caused by something outside its reasonable control.

    The Terms and Conditions shall be interpreted in line with the Guidelines for Fundraising for Charitable Organisations for the Republic of Ireland

    These Terms and Conditions shall be governed by the laws of Northern Ireland for Community Groups based in Northern Ireland and shall be subject to the exclusive jurisdiction of the courts of Northern Ireland.

    These Terms and Conditions shall be governed by the laws of the Republic of Ireland for Community Groups based in Ireland and shall be subject to the exclusive jurisdiction of the Irish courts.